District facilities and equipment will be made available to local nonprofit entities for cultural, educational, civic, community, or recreational activities.  “Entity(ies)” will include organizations, groups and individuals and their agents.  Such use will be permitted only when the use does not interfere with or disrupt the education program or a school‐related activity and the use is consistent with state law.  It is within the discretion of the Board to allow for‐profit entities to use District facilities and equipment.   The Board reserves the right to deny use of the facilities and equipment to an entity.  It is within the discretion of the activities director to allow use of District facilities and equipment for community‐based recreational activities. Entities that wish to use District facilities or athletic equipment must apply at the athletic director’s office.

Entities that wish to use maintenance equipment must apply at the maintenance director’s office.  It is the responsibility of the activities director, superintendent, or maintenance director to determine whether the District facility or equipment requested is available and whether the application for use meets Board policy and administrative regulations.  It is the responsibility of the superintendent and Board Secretary or designee to provide application forms, obtain proof of insurance, and draw up the contract for use of District facilities and equipment.

Use of District facilities and equipment by entities will be supervised by a District employee unless special prior arrangements are made with the superintendent or designee.  The District employee will not accept a fee from the entity using District facilities and equipment.  If appropriate, the District employee may be paid by the District.

Entities that use District buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use.  Inappropriate use of District facilities and equipment may result in additional fees charged to, or the inability of, the entity to use District facilities or equipment in the future.

The Board may allow non‐profit entities, such as the Boy and Girl Scouts and 4‐H, to use the District facilities and equipment without charge as long as the use does not result in any cost incurred by the District.  A fee will be assessed to the entity for any cost incurred by the District associated with the entities’ use of District facilities.

It is the responsibility of the superintendent to develop a fee schedule for the Board’s approval and to develop administrative regulations regarding this policy.


Approved: May 4, 1990

Reviewed: August 13, 2001

Revised: November 26, 2012